Personnel files are for all records relating to an employee's employment.
Texas employers are not legally required to let employees view the contents of the personnel file.
Exception: public employees may request copies of their personnel file documents under the Public Information Act.
Only one separate file must be maintained apart from regular personnel records: medical information (including FMLA and workers' compensation records) - that is because the Americans with Disabilities Act requires that any medical records pertaining to employees be kept in separate confidential medical files.
Still, it is a good idea to maintain other types of records in separate files as well:
safety records; and
grievance and investigation records.
Develop a secure file access procedure to ensure that only those who need to see certain records can ever see them.
For an example of a personnel files policy, click here.
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