Reporting Program or Seminar Changes & Additions

Expedited Procedure Eligibility for Residence Schools

If your residence school is accredited and has been licensed by TWC under the current ownership for at least one year, you may be eligible to use an expedited procedure to submit information on new or revised programs within 5 days of approval by the accreditor. This procedure will allow your school to forego direct TWC approval of the new or revised programs. To determine if your school may be eligible for the expedited procedure, refer to the criteria in Notification of New or Revised Courses for Licensed, Accredited Schools.

• Notification of New or Revised Courses for Licensed, Accredited Schools or

Program Changes that Require Catalog Revisions Including Tuition and Fee Changes

Submit:

• Revised Program/Seminar Application or
• One copy of existing catalog page(s) in the current catalog
• One draft copy of proposed new page(s) with changes
• Notarized Summary of Changes

You must notify TWC prior to implementing a new program or seminar at your school, and most of these new programs or seminars must also be approved by TWC before you can offer them. Some may be exempt from TWC regulation, and some may be regulated by other agencies in coordination with TWC.

You must have instructors who have been approved to teach a new seminar or the subjects of a new program or seminar. If your school is not required to submit instructor applications because it is accredited and meets all other criteria, you must have documentation on file showing you have qualified instructors to teach the new subjects or seminars. All other schools must submit new instructor applications for staff who will teach the new subjects or seminars.

Definition of New Program or Seminar

New programs or seminars are programs or seminars that:

• Have not been previously offered at the school
• Were previously offered but discontinued
• Had a change of 25% or more in the hours, content or lessons of the program within a 12-month period
• Represent changes to a currently approved program (does not apply to seminars) and students will be trained for a different or additional occupation (for example, a secretarial program that adds a medical secretary option)

Applying for Addition of a New Program

If your school is not eligible for the expedited procedure, submit the following for each proposed addition to your school's list of approved courses:

• New Program/Seminar Application coversheet with attachments and forms, including:
  • New Program/Seminar Application or
  • Proposed catalog pages
  • Subject syllabi
  • Externship information, if applicable, with documentation of adequate externship sites and supervision for all students enrolled in the program
  • Copy of certificate or diploma that will be awarded
  • Letter of approval from certification or licensing agency (if applicable)
  • Occupational expert support forms
  • Equipment list
• Notarized Summary of Changes
• Fee Sheet
• $225 application fee

Applying for Addition of a New Seminar

Submit the following with each proposed addition to a school's list of approved seminars:

• New Program/Seminar Application or coversheet
• Copy of proposed catalog pages referencing the seminar, including:
  • Seminar title
  • Contact hour length
  • Seminar objective
  • Admissions requirements
  • Textbook
  • Seminar cost
• If more than 10 contact hours in length, state the time to be spent on each topic
• Notarized Summary of Changes
• Fee Sheet
• $35 application fee