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Overview
QuickFile is a wage reporting program that can be downloaded for free. It can be used by employers with any number of employees, as well as agents and payroll providers representing multiple clients.
QuickFile transfers wage data in the Interstate Conference of Employment Security Agencies (ICESA), MMREF-1, comma-delimited or fixed-length formats.
Once downloaded and installed on the user's computer, QuickFile analyzes a file created by the user's payroll program. It validates the format, identifies potential problems and allows the user to make corrections before transmission. After the payroll file is validated, the user transmits the report to the Texas Workforce Commission (TWC) online.
QuickFile does not calculate taxable wages. The user's payroll program must do the calculation.
Current quarter reports can be submitted the first day of the filing month and are processed 24 hours a day.
Late and prior quarter reports can be filed anytime. The program will accept up to 12 quarters of data, which includes the most recently completed quarter plus the preceding 11 quarters.
Preparing to Use QuickFile
Download QuickFile or email taxforms@twc.texas.gov to order QuickFile on CD. Requests will be fulfilled within 1-2 business days of receipt. For additional information, visit the QuickFile Download Instructions page. Register for access to Unemployment Tax Services. During the quick and simple registration process, users will create a User ID and password that will be used each time they access the online system. To create a User ID and password, visit Unemployment Tax Services and select the Sign Up for a TWC Internet User ID link. See End User License Agreement for QuickFile.
Technical Requirements
- Minimum of 24 MB of RAM, PC or compatible, 2 MB free disk space, Internet connection
- Windows 98, 2000, XP, Vista or Windows 7 operating systems
- Internet Explorer 5.5, 6.0, 7.0, or 8.0
- Payroll reports must be produced in one of the following formats:
- ICESA Format Specifications
or
- MMREF-1 Format Specifications or
- Comma-delimited and fixed-length formats
Some payroll programs can create a spreadsheet version of the payroll information which can then be converted by spreadsheet programs into comma-delimited or ("*.csv") files. You will need to contact your payroll software company to determine if your system can produce payroll reports in one of these formats.
- ICESA Format Specifications
Special Notes Concerning Multiple Accounts
This information is primarily of concern to accountants, payroll companies, service agents and payroll departments of businesses with multiple subsidiary employer accounts.
- When uploading payroll data through QuickFile, the User ID sending the file must have permission to file reports for all employer accounts within the file. If the User ID does not have the Manage Wage Report permission for all employer tax accounts, then the entire file is rejected. Permissions can be checked by logging on to Unemployment Tax Services and selecting the User Admin tab.
- QuickFile does not support the allocation of a single remittance to multiple accounts. However, QuickFile provides a separate remittance form for each employer account that bookkeepers, accountants and service agents can provide to the employer after filing the quarterly wage reports. The employer may elect to use the payment option that best suits their business needs.
Guide Sections
Publications
- ICESA Format Specifications or
- MMREF-1 Format Specifications or
